Career Opportunity

Position: Records Specialist

Location: Calgary

TAB is a Records Management, Filing Systems Solutions Leader; designing and implementing system solutions that help our clients organize, access and manage their business critical documents. We are Sales & Distribution Company as well as a Manufacturing Operation.

We have an opening for a Records Specialist in Outsourcing.

Requirements:

  • 2 year diploma with 7 to 10 years related records experience in specific aspects of the oil and gas industry
  • Thorough understanding of the client’s specific business processes (e.g. Land, Geology/Geophysical, etc.)
  • Thorough understanding of records and information management
  • Implement classification systems and recognize how materials are incorporated into the classification system
  • Prioritization of work priorities according to business needs
  • Ability to meet critical deadlines in a stressful environment
  • Strong written/verbal skills
  • Strong computer skills
  • Proven ability to multitask
  • Demonstrated analytical, communication, interpersonal, time management and organization skills
  • Proven team player in a customer focused environment
  • Ability to analyze and recommend process improvements
  • Proven ability to handle confidential materials
  • Demonstrated team leadership skills
  • Self-started and must be able to work with minimal supervision
  • Must be able to interpret instructions clearly and be deadline oriented.

Responsibilities:

  • Ensure client requests are handled professionally and in a timely manner.
  • Maintain files and database according to File Room procedures.
  • Communicate with team and Team Leader on any procedural changes.
  • Give written monthly report to Team Lead on File Room activities.
  • Support team members by being cross-trained for their positions.
  • Signing in and out files in LiveLink
  • Client interface and ongoing search requests, both active and inactive
  • Creating files in LiveLink
  • Scanning surface documentation into LiveLink
  • Validating surface filing into LiveLink
  • Printing labels
  • Interfiling in all areas (mineral, contract, surface)
  • Creating Closing Books in Contract Registry in LiveLink
  • Retrieving boxes from offsite storage for cancelled files
  • Filing in boxes from offsite storage
  • Training Intermediate and Senior Technicians
  • Training LandJV staff in LiveLink
  • Verify all files related to areas that are requested for divestments
  • Understand A&D process and liaise with closers
  • Write, revise and maintain procedures for the land, mineral land and surface lease files

If you would like to apply, please forward a resume and cover letter to Verna Peterson at vpeterson@tab.com by February 10th, 2012.

We thank all candidates for their interest; However, only individuals we wish to interview will be contacted.

Thank you.

TAB is committed to Employment Equity.